Meeting & Event Planners
You create memorable experiences. You drive performance. You bring people together to change the world. Your industry peers designed GroupSync to simplify searching, sourcing and booking hotel rooms and meeting space so you can focus on what matters most—crafting a memorable event experience. Best of all, it’s absolutely free for event planners to use. No subscription costs. No room night commitments. GroupSync has helped place thousands of events at the right venue, saving meeting planners like you time and money.
Watch: A better way to source venues
Tired of sifting through search results that don’t match your preferences and priorities? GroupSync search results and recommendations are based solely on your event dates and what matters to you, unbiased by any paid placements. Hotel incentives are also displayed only when they apply to your event. GroupSync brings you access to more than 200,000 properties in 225 countries and territories around the globe.
Other platforms ask how much square footage your group needs. GroupSync does the math for you. Simply select the room setup and input the number of attendees. GroupSync search results eliminate the clutter of properties that can’t accommodate your group.
To find the best value in hotel room rates, you need true market transparency. GroupSync shows you estimated future rates in each destination along with occupancy trends so you can source destinations and hotels within your budget and negotiate more effectively.
Manage and compare your RFPs in one place to quickly narrow down your bids. You can see your asking rate, the average market rate, and the property’s proposed rate, and more, all made ready for easy sharing and collaboration within your organization.
Check out GroupSync.
You’ll never look at sourcing the same way again.
GroupSync saved the day.
Corporate meeting planner
My small 100-person group met every December in Orlando for years. We were happy with how affordable Orlando was before Christmas. But then a CEO transition pushed our meeting to January. GroupSync’s Market Estimate revealed that was a period of high demand—we had to move the meeting to save our budget. We wanted a mild climate and a city easily accessible by air. GroupSync suggested Houston whose oil-dependent tourism business was in a rut. The destination offered us incentives, and hotels were very affordable. We were able to quickly contract in Houston at the same price we paid in Orlando. Houston and our host hotel won a new long-term client.
Groups360 meeting advisor boosted my ROI.
Corporate meeting planner
I had to find a new location for our largest event, with 2,000 people on peak night, that was within driving distance for the majority of attendees. My Groups360 meeting advisors helped me identify dates, locations and hotels that were the most affordable. In minutes, GroupSync narrowed the search to Washington D.C. A low occupancy period allowed us to create a win-win for both our organization and the hotel. We offered to fill their entire hotel over their important need period in return for a discounted rate. As a result, we boosted attendance after several years of attrition, and we saved $150,000 in room costs.
GroupSync boosted my RevPAR.
Hotel sales executive
Using GroupSync’s Marketplace Advantage Program, we enhanced our property profile and highlighted the value patterns and unique amenities of our hotel. A planner sourcing for a large group of several thousand on peak night narrowed their search to our market thanks to the dynamics they saw in GroupSync. We received a certified market lead from GroupSync, indicating we had a high probability of winning the business. Our sales manager made this group their top priority, and we successfully won a new customer. We also achieved the highest RevPAR in the market due to the sellout.