3 ways to speed up your meeting planning

by | Mar 22, 2023 | For Organizers

As published by BizBash

Upgrade your booking methods, accelerate your process and reclaim your time

It’s an exciting time to be in the meetings and events industry as in-person gatherings continue to pick up speed.

How many group events or meetings are you currently planning? Probably more than you care to count—and with lead times that keep shrinking.

That’s why your planning process needs to keep up with your workload. To take more on and to get it done faster, planning efficiency is key—especially when sourcing and booking hotels.

Here are three ways to supercharge your meeting planning and regain valuable time.

1. Upgrade your sourcing methods

Are you still relying on search engines, online venue directories, individual hotel websites or word of mouth to find a meeting venue?

Traditional methods can take months of wading through overwhelming amounts of information. For busy meeting planners and travel organizers, these outdated approaches simply take too long.

Even after the arrival of digital RFPs, planners have had to fill out extensive entries into expensive legacy sourcing systems, only to receive results populated with paid placements irrelevant to your program.

GroupSync™ accelerates your search by providing a curated list of destinations and properties that fit your needs.

Sourcing on GroupSync will shave weeks, even months, off the time it takes to book your group rooms and meeting space, allowing you to focus on creating a fantastic attendee experience.

What’s more, GroupSync is free to use for travel organizers and planners.


 Get your free GroupSync account now >>

2. Send more strategic RFPs

For years, planners have had to send rounds of RFPs just to verify pricing and availability—and then wait for hotels to (hopefully) respond.

You can fast-track your booking process by strategically selecting hotels on the GroupSync Marketplace. GroupSync helps you find destinations and hotels that fit best with your program, within your budget.

No more phone tag and endless emails in search of what you need to make an informed decision. You can easily craft a single RFP to send to your ideal hotels selected from over 200,000 properties worldwide on GroupSync.


3. Book groups instantly online

Imagine how much faster your planning process would be if you could skip the RFPs altogether.

With GroupSync Instant Booking, you can now book room blocks, meeting space or both in a single online purchase, 24/7.

Ideal for smaller, simpler meetings, GroupSync Instant Booking gives you access to live rates and inventory at nearly 9,000 hotels worldwide.

Speed up your planning process by booking your next hotel on GroupSync—the technology changing the way the industry books groups.


Don’t miss out!
Instant Booking for Marriott’s portfolio of hotels across the United States and Canada has launched on GroupSync.

To celebrate, Marriott International is giving away 1 million Marriott Bonvoy® points to planners who book Marriott properties on GroupSync. Enter now for your chance to win, click here for details.


To sign up for a FREE GroupSync account, visit groupsync.com/register.