Make your next group event less costly and more eco-friendly

Make your next group event less costly and more eco-friendly

For group travel, meetings and events, costs are always a factor to manage. In fact, a 2024 survey by hospitality solution provider Knowland Group found that 47% of planners identify event costs being their number one area of dissatisfaction. And there’s not much relief in sight; the same survey found that meals and audio-visual expenses are expected to rise by 50% this year.

But costs aren’t the only concern the survey identified. Approximately 45% of planners say that sustainability is a priority for them, and about 35% have implemented some sustainability practices.

This begs the question…is it possible to reduce event expenses and be a little more eco-friendly in the process?

We think so. And with a little creative thinking and some simple tweaks, any group event planner can reduce impact to both the budget and the environment.

We’ve pulled together four ideas on how to do just that. While this list isn’t meant to fit every program, it is meant to be a starting point for thinking outside the box.

Find hotels that align with your needs

This all starts with choosing a hotel that makes both economic sense and offers eco-friendly options at the same time. If sustainability is a greater concern for your group, consider the venue’s policies and the on-property steps they take. For example, Marriott and Starwood venues are on track for 100% sustainability certification by 2025, with 650 hotels pursuing LEED certifications.

Some groups may find airport hotels the most convenient and economical option, especially if the group doesn’t have a high need for entertainment or restaurant options. For small corporate meetings or training events, attendees can fly in and out easily and either walk or use the airport shuttle to save on local transportation costs. Airport hotel rates can be very reasonable, even when room rates in the rest of the city are high.

Minimize Food Waste

Before planning any breaks or meals, think about your group. Do you need a large, formal dinner? For a wedding or reunion, you may, but for a sales team meeting, individuals may prefer to go out on their own. If you’re planning a larger event, look at previous years’ attendance for guidance. If formal dinners were poorly attended, give people the flexibility to go out for meals on their own.

You could find that attendees may prefer to explore the local cuisine. Work with the hotel to curate a list of nearby recommendations and give attendees a “free” night to discover what the city has to offer. This can bring your costs down and encourage the local economy at the same time.

If you’re planning to host meals within the hotel, there are several benefits to reducing the quantity of food provided without impacting the quality of the attendee experience. For example, for working meetings, consider cutting the number of food options offered. By cutting excessive food options, you can reduce costs and food waste.

You can also opt for more vegetarian options that are often less expensive (and usually have a lower environmental impact) than meat dishes. More veggie dishes may be a preferred way to go anyway, one case study of the 2023 IMEX Frankfurt event found a 20% uptick in the selection of a vegetarian option. Locally sourced food can often be less expensive with the added benefit of contributing to the local economy.

When it is time to sit down for a formal meal, pre-portioned plated servings can be less expensive than an all-you-can-eat buffet style. While there are labor costs to consider, overall, plated options tend to reduce waste and environmental impact. The IMEX Frankfurt 2023 Sustainable Event Report found that, by serving nearly 3,500 meals with reusable dishes and flatware, the event saved the equivalent of 51 barrels of oil in emissions reduction.

Use QR codes and go paperless

There’s been a resurgence of QR code usage as they make it easier to replace paper printouts for digital assets. There are several free QR code generators available, all of which are pretty easy to use. Attendees also have it easy since most basic photo apps on mobile devices have QR code compatibility.

For tradeshows, include a QR code on the back of each attendee’s badge that, when scanned, shows a map of the tradeshow floor and event agenda.

And for event planners, QR codes can enable easy access to an attendee experience survey.

Make smarter swag choices

Event attendees all approach swag a little differently. Some look forward to collecting it, some ignore it entirely, and some may collect everything and then leave things behind when their suitcases get too full. For swag to make economic and environmental sense, be intentional about the giveaway.

For example, a reusable water bottle from Fill it Forward can be refilled at any water station, during and after your event. In addition to your company logo, these bottles have a QR code that when scanned, it unlocks a donation to support clean water projects—ensuring that the benefits to the environment will continue long after your event has ended.

Ready to book your next cost-effective, eco-friendly event? Find and book the perfect hotel on GroupSync!

The future of group travel planning is now

The future of group travel planning is now

Originally published by Leisure Group Travel as part of their Titans of Tourism series.

Groups360’s chief customer officer, Tim Flors, shares his views on the group travel industry and how hotel booking for groups is evolving for meeting and event planners.

In the early stages of online travel platforms, hoteliers expressed reservations about showcasing their rooms online. They leaned toward traditional methods: potential guests calling to book accommodations or event space directly. Now, with the proliferation of digital convenience, the idea of calling a hotel for a single room booking seems antiquated.

Yet, a significant sector – group hotel reservations – lagged behind in this digital transformation. Given the intricacies of group bookings, hotels feared a loss of control. But change is in the air. Platforms like GroupSync™ are pioneering a centralized approach to group, meeting, and event bookings.

While large-scale events have specific, multifaceted requirements, there’s a noticeable rise among smaller corporate and leisure groups that favor streamlined processes. This trend is apparent within the SMERFE sector: Social, Military, Education, Religious, Fraternal, and Ethnic groups.

To them, swift and straightforward booking procedures are invaluable.

To illustrate the magnitude, consider the sports and team travel niche. According to Sports ETA, individual sports travelers’ overnight stays surged by 86.0% YoY in 2021, culminating in 66.5 million room nights. Impressively, this resilient segment persisted even amidst pandemic challenges.

TRAVELERS HAVE GROWN ACCUSTOMED TO CERTAIN CONVENIENCES

Such leisure group coordinators anticipate the convenience that individual travelers have grown accustomed to. With many of these bookings for personal events, 24/7 reservation capabilities are paramount, eliminating the constraints of standard office hours or prolonged proposal waits. Insights from GroupSync reveal:

  • 37% of organizers prefer to book beyond typical business hours
  • A significant 74% of all bookings encompass fewer than 25 peak rooms
  • 89% of bookings peak with fewer than 50 rooms

On average, these planners are securing around 13 rooms. They desire immediate booking access, complemented by current hotel visuals and information.

Herein lies the crux: these coordinators are driven by convenience and the confidence that their hotel choice aligns with their group’s needs.

While these smaller groups are substantial in number, it’s worth noting the significance of larger group bookings. Hotels have historically pursued larger groups with zeal. Though they account for roughly 20% of transactions, they contribute a whopping 80% of the revenue. This disproportionate revenue share underscores the critical role these big groups play in the hotel industry’s profitability.

TRENDS IN ONLINE GROUP BOOKINGS

Other progressive trends in online group bookings encompass:

  • Narrowed Booking Windows: Owing to factors like pandemic repercussions and economic shifts, planners are showing a propensity to finalize bookings closer to the event dates
  • Compact, Regular Meetings: These often localized meetings underline the burgeoning appeal of airport hotels as prime venues. With the remote work paradigm, it’s feasible for teams to fly in, conduct their meeting, and depart, all with utmost efficiency
  • AI Integration in Group Booking: Innovators like GroupSync are harnessing AI’s potential to refine the user journey, from personalized hotel suggestions to a more intuitive search and booking procedure

GroupSync’s Instant Booking feature has been instrumental in propelling these trends in the past year. With their expanding marketplace, the end of Q1 2024 anticipates GroupSync offering instant bookings in 30,000 hotels, in addition to the existing 200,000 accessible via RFP.

In summation, the group travel sector is undergoing a pivotal shift. With advancements like instant group bookings and the sustained allure of larger group revenues, both leisure group coordinators and hoteliers stand to benefit immensely from this digital revolution.

Click here for 5 examples when instant group booking makes perfect sense.

Omni Hotels & Resorts Expand Instant Booking Capability

Omni Hotels & Resorts Expand Instant Booking Capability

All Omni properties will now offer the ability to book group guest rooms directly online through GroupSync™.

Omni Hotels and Resorts is now making it easier for meeting and event planners to book group guest rooms directly online by extending GroupSync’s Instant Booking capability to all Omni properties in the United States and Canada. This move will help streamline the often-complex process of booking hotel rooms for small groups, bypassing the traditional RFP-based booking process.

Instant Booking simplifies small group reservations

Small groups with short lead times are the cornerstones of today’s meetings and events landscape. To meet these needs, GroupSync offers the same online transparency and convenience planners have come to expect in their personal lives.

With this expansion, Omni is aiming to provide group travel organizers and planners with a faster, more convenient way to book small groups of 10-25 guest rooms in a single online transaction without having to contact the hotel directly. Automating these simpler group transactions will help both planners and Omni’s sales teams become more efficient.

For planners, Instant Booking and its real-time data integration with Omni will enable faster, better booking decisions. While Omni’s sales teams will now be able to focus more on the larger, more complex group bookings and events.

“We take great pride in being leaders and innovators in the meetings and events industry, so we are excited to now offer GroupSync technology across all of our properties,” said Dan Surette, chief sales officer at Omni Hotels & Resorts. “Our goal is to always provide a seamless experience for group business, and the ability to self-serve for smaller room blocks is an important option to offer planners. Our partnership with Groups360 allows us to continue to focus on what matters most to our guests, as we further elevate our brand’s offerings.”

GroupSync is radically improving the way hotels for groups, meetings and events are booked online. Its total number of guest rooms available for instant booking exceeds 1.7 million worldwide, with more inventory planned for the upcoming year. By providing greater transparency for group rates and availability, a faster booking process and intuitive technology, GroupSync is quickly becoming the preferred hotel booking solution for group events.

 

How group organizers and planners benefit

A faster booking process

Meeting and event planners can now book groups at any of Omni’s properties without going through an RFP-based booking process, resulting in faster turnaround times for booking group rooms.

Rate and availability transparency

With a direct data integration between Omni and GroupSync, planners receive real-time group rates and room availability, allowing more informed decisions while making the booking process more efficient.

Intuitive technology

Dedicated to only groups, GroupSync makes it easier for anyone to book guest rooms, streamlining the entire booking process online for all Omni properties and thousands of other hotels around the world.

“Omni is a leader among the meetings-focused hotel brands and they truly understand the value that GroupSync’s Instant Booking and Smart RFP can bring to their customers. This expansion is concrete evidence of our shared philosophy of making group travel simpler,” said Kemp Gallineau, CEO, Groups360. “We’re excited to see how this partnership will impact meeting and event planners by making hotel sourcing faster and easier, as well as the efficiencies this will bring to Omni’s sales organization.”

Group travel organizers and planners can visit groupsync.com to log in or sign up for a free account. For more information about GroupSync, please visit groups360.com.

To view the official press release from Omni, click here.

Off-the-beaten-path: 5 destinations for an off-season wedding

Off-the-beaten-path: 5 destinations for an off-season wedding

When planning a wedding, there are a lot of variables and challenges that can determine the timing. What never seems to go out of style are spring and fall weddings. While peak wedding season months are May, June, September, and October, trying to capture the perfect month for the perfect wedding can come at a cost, and be prepared for competition.

Life doesn’t always happen on schedule. And maybe your wedding date doesn’t need to follow traditional norms…good for you, we love rebels!

And just because you’re planning an off-season wedding doesn’t mean you need to compromise on style. Who says you can’t have an outdoor wedding in December?! So, we’ve done a little digging and found some destination inspiration that would be ideal outside of the typical wedding season months, with reasons why you’ll want to consider these off-the-beaten-path locations.

5 off-season destinations for the perfect wedding

Jackson Hole, Wyoming

Anchorage, AK

Best for: The Insta couple

A destination wedding not on a beach? You’ve really set yourself apart, and the payoff can last a lifetime. Here, your wedding photos’ backdrop can be turquoise glaciers, the dramatic Chugach Mountains, or, if you plan it right, the Northern Lights.

 

Main inspo: While half the year can be pretty cold, the nature-filled landscape is the payoff. Fully embracing the scenery and season equals a memorable celebration for those at the altar as well as the guests.

Air travel: There are more than 100 daily flights into Ted Stevens Anchorage International Airport, which is six miles from downtown, with direct service from domestic airports.

Public transportation: Guided tours, rail, chartered buses, public transit, and rental vehicles.

Stay longer: No need to leave space in your luggage for souvenirs; this trip is one for the memory book—with plenty to see and do. Take advantage of outdoor recreation that may not be available back home like alpine skiing, snowmobiling, ice skating, or even a dog sledding tour.

Connect with nature via a train tour to explore the Spencer Glacier Whistle Stop—only accessible by rail—for a guided nature walk, ice climbing, and glacial river rafting. Walk the Tony Knowles Coastal Trail with eyes peeled for eagles, moose, and bears.

 

Cost efficiency: The average wedding in Alaska costs $12,083.

 

For more details:
Park City, Utah

Charleston, SC

Best for: The storied couple

Charleston might be your pick for where to start your story as a couple, and for good reason; this city is rich in history, cultural expression, and of course, Southern charm. The main characters here are live jazz, Carolina Gold rice, folk arts, and Rainbow Row.

For history buffs, there’s plenty to see and tour as there were more Revolutionary War battles fought in South Carolina than any other state.

 

Main inspo: Named a premier wedding venue by Martha Stewart Weddings and Brides magazine, the William Aiken House is sought after for its 1807 charm. Consider the 200-year-old magnolia tree your “something old.”

There’s also The Cedar Room, built in the late 1800s as a textile mill and operating as a cigar factory for 70 years. It’s on the National Register of Historic Places.

Or if it’s a post-wedding story you’re wanting guests to tell, The View is Charleston’s highest event space. It’s on the top floor of the Morrison Yard building with breathtaking, 180-degree water views of the Charleston Harbor.

Air travel: The Charleston International Airport is 11 miles from downtown Charleston and has daily nonstop flights to 37 U.S. and U.K. cities.

Public transportation: Bus service, free downtown shuttle, and walking.

Stay longer: Charleston really is for (food) lovers. There are enough homegrown restaurants celebrating Lowcountry cuisine to make a longer stay worthwhile. Oysters abound here, and the annual festivals and oyster roasts are a good way to immerse yourself in this local delicacy. The She Crab Soup at 82 Queen and the Cornmeal Fried Catfish at Husk are our other can’t-miss picks. And of course, plan ahead for a life-changing visit to Rodney Scott’s.

Cost efficiency: The average wedding in South Carolina costs $28,456.

 

For more details:
Coeur d’Alene, Idaho

Chicago (North Shore), IL

Best for: The entertaining couple

You may be thinking, “wow, they weren’t kidding when they said these destinations were off-the-beaten-path”. But you might know more about the Chicago North Shore than you think. If you’ve seen Sixteen Candles, Ferris Bueller’s Day Off or The Breakfast Club, then you’ve seen the North Shore. Legendary filmmaker John Hughes filmed many of his movies here in his hometown.

Movies aside, it’s the perfect destination for the couple that loves to entertain and give their guests a variety of options for entertainment.

 

Main inspo: You get the best of both worlds in the North Shore – lakefront living without the crowds and all of the conveniences of the big city just a short drive away.

Enjoy the beauty of Lake Michigan at Lake Forest Beach, where the only thing photobombing your shot is the occasional sailboat. Or sneak in a selfie in front of the iconic house from the John Hughes Christmas classic Home Alone, filmed in the suburb of Winettka.

Air travel: The North Shore is easily accessed by three airports, including O’Hare, which is one of the world’s largest airports.

Public transportation: Planes, trains and automobiles of course!

Stay longer: Pack a picnic and take in an outdoor concert at Ravinia Festival. Ask any local, and they’ll tell you that the best seats in the house are on the lawn. Whether you’re in the mood for B.B. King, Dolly Parton, 50 Cent or The Chicago Symphony Orchestra, Ravinia has hosted them all. Nestled in the woods of Highland Park, Ravinia remains the oldest music festival in North America since it opened in 1904.

Cost efficiency: The average wedding in Illinois costs $36,844.

 

For more details:
Palisades Tahoe, California

Sausalito, CA

Best for: The literal couple

The romantic fishing village calls to water lovers, but there’s an even slower pace to be enjoyed here, and it centers on sipping.

Sidewalk cappuccinos. Vodka tasting. A wine train (more on this one below).

 

Main inspo: Say your “I Do’s” and literally tie the knot at Butterflute’s Wedding Chapel, a repurposed boat lettering shop surrounded by gardens (and very reasonable venue rates). This maritime wedding venue has the rarity of being located inside of a working boat yard.

Air travel: Fly into San Francisco and either drive to the northern end of the Golden Gate Bridge or take the ferry. They take about the same amount of time, depending on bridge traffic.

Public transportation: Ferries and buses.

Stay longer: Take in an area boat tour, waterfront treasure hunts, or tour some of Sausalito’s floating homes. Oh, and San Francisco is a stone’s throw away for additional site seeing.

But back to that wine train, which began gourmet dining service in 1989 and travels on a rail built in 1864. As you wait to board for vineyard tastings, lock your souls together at the popular Love Lock Pedestrian Bridge.

 

Cost efficiency: The average wedding in California costs $32,369.

 

For more details:
Quebec, Canada

Scottsdale, AZ

Best for: The eloping couple

Couples wanting a special ceremony for only the two of them can wed at the foot of a mountain and then set off on a duo-only adventure. Scottsdale activities include mountain biking, rock climbing, saltwater river floating, hot air balloon rides, and canyoneering. But since you’ve eloped, no one will know if you skip it all and just enjoy the Sonoran Desert scenery together.

Main inspo: Hotels in this central Arizona city know how to cater to eloping couples. Bask in the panoramic sunset views from Hotel Valley Ho’s rooftop. The Andaz Scottsdale Resort & Bungalows creates an intimate ceremony on its 23 garden acres despite being only a few miles from the Old Town Scottsdale and Paradise Valley entertainment districts. Also in this coveted area is the luxurious The Scott Resort & Spa.

Air travel: Scottsdale Airport is the country’s busiest single-runway airport, but there’s also Phoenix Sky Harbor International Airport about 20 minutes away.

Public transportation: Individual neighborhoods’ attractions are walkable, but a car is needed between these pockets of town. And then there are the party bike, electric bike, street-legal golf carts, and Segway tour options.

Stay longer: This is a city for pampering, making it a perfect trip for a couple doing things their own way. Spas, golf courses, high-end shopping, and art galleries will fill the itinerary, then the starry-eyed couple can park at one of many spots for optimal stargazing (including Adero Scottsdale Resort, which is in a Dark Sky Community).

Cost efficiency: The average wedding in Arizona costs $22,845.

 

For more details:

Winter & summer destination weddings have just as much to love

Planning an off-season wedding certainly has its advantages, not least of which is maximizing an underappreciated town others haven’t yet recognized as a hotspot. These under-the-radar destination cities burst with options for a unique wedding followed by a lengthy relaxation stay.

Ready to find and book the perfect hotel? Get started today, sign up for a free GroupSync account here.

5 examples when instant group booking makes perfect sense

5 examples when instant group booking makes perfect sense

Instant Booking—the ability to book hotel room blocks and/or meeting space directly online—is finally a reality for the group travel industry.

And although this game-changing feature will have a very positive impact on group travel and meeting planning, this capability is still new to both group travel planners and hoteliers alike.

Putting it plainly, it enables an exciting, industry-wide change in how we think about booking hotels for groups. 

After all, smaller group stays and meetings now represent the majority of all group bookings. And [spoiler alert] smaller groups (10-25 rooms) and meetings (up to 50 attendees) are what GroupSync Instant Booking was designed for.

But this newer way of booking groups leads to the ultimate question travel organizers and planners may have…

“When does booking hotels instantly—vs an RFP or proposal process—make sense for me and my group?”

Well, you’ve come to the right place. We’ll break down our top 5 examples when Instant Booking makes perfect sense for you and your group event, instead of using GroupSync’s Smart RFP.

To see a quick video on how Instant Booking works, click here.

 

5 examples when booking group hotels instantly makes your life easier

Instant Booking is the fastest, easiest way to secure rooms and meeting space for your group. Suitable for both professional and personal uses, the need and convenience for Instant Booking may be more common than you think.

Let’s walk through our top five examples when Instant Booking is the best way to go.

1. You only need to book a meeting room

THE SCENARIO: The team needs your help with booking an off-site meeting that’s centrally located to all…with some presentation equipment and food/beverage breaks.

Executive assistants and meeting planners have long relied on the traditional phone tag with several hotels, or multiple RFPs just to book a sales kickoff, board meeting, or a team huddle.

While these old-school processes can take days or weeks before anything is contracted, GroupSync can help you solve this issue in minutes.

In GroupSync, you can quickly choose the location, meeting space, select your equipment needs and your catering options—all handled online, without an RFP or contacting the hotel.

2. You only need to book 10-25 sleeping rooms

THE SCENARIO: Maybe you’ve drawn the short straw as the “volunteer” to arrange travel for your kid’s soccer team tournament, a friend’s weekend trip, or perhaps you’ve got team members coming from out of town to visit the office.

Fear not. Booking 10+ sleeping rooms for your small group, no matter the reason, can be done easily with GroupSync. Within minutes, you can search, shop, and book the perfect hotel for your group stay—receiving group rates and availability in real-time as you shop.

3. You need to book a hotel during non-working hours

THE SCENARIO: It’s 10pm on Saturday night and you and your friends decide it’s time to finally book that weekend getaway. No more procrastinating – we’re doing it right here, right now.

Sometimes you need to book a hotel and there’s no one to contact for questions on rates and availability. It may be after hours, or on the weekend…it doesn’t matter, you just need it done on your schedule.

Instantly book what you need, when you need it, and on your own terms. Just like any other typical online purchase, you can tackle the task of booking group rooms or meeting space 24/7.

4. You have MAJOR time constraints and you need to book now!

THE SCENARIO: Oops! You just realized that you need to reserve hotel rooms for an upcoming event. No worries. No one will ever know that you waited until the last minute when you use GroupSync.

Okay, but what if this event is next week?

This is where Instant Booking shines. Since there’s no RFP process to manage, and no direct communication with the hotel sales team, you’re able to book your group instantly online with an immediate confirmation.

5. You need to book a complete meeting with out-of-towners

THE SCENARIO: You need to book an off-site breakfast meeting for the team so they can present the quarterly projections. This meeting’s going to require lots of coffee and snacks!

In a single online booking using GroupSync, you can secure 10-25 guest rooms, meeting space, A/V equipment and catering—everything you need for a complete meeting, all in the same booking.

 

There you have it, our top examples of when Instant Booking can help you for both personal and professional group needs. Only GroupSync offers Instant Booking for group rooms and meeting space, at scale. To sign up for a FREE GroupSync account, visit groupsync.com/register.

5 real-life reasons to book a hotel room block

5 real-life reasons to book a hotel room block

When you have the task of arranging a hotel for a group event, you’ll quickly find yourself emersed in a world of information gathering, RFPs, and hotel proposals that need to be collected, analyzed, and compared as you search for the perfect hotel for your group event.

After all, you want to ensure you get the best group rate, a great location, and the amenities you need.

It’s a lot to juggle and manage. And there are plenty of hotel considerations to keep in mind when trying to make your crew happy:

● Room rates
● Location
● Availability
● Climate
● Amenities
● Property style
● Nearby activities

Depending on your group event, you may have even more considerations, but group rates, location, and availability are likely at the top of your list.

Pro Tip: It’s helpful to know that hotels consider a group to be 10+ rooms.

If you’ve ever tried to book 10+ guestrooms at once, you’ve likely experienced the challenges of how hotels manage group reservations.

Even your common Google search or online travel booking website will force you down a path of complex RFPs and time-consuming effort—the after effects of not having all your information centralized.

This is the exact reason why we created GroupSync, to simplify the group hotel booking process—for pro and non-pro planners alike.

GroupSync – book a group stay like a planning pro

When it comes time to find and book a hotel for your group, you’ll want the process to be easy and efficient…much like online shopping. GroupSync is all you need to search, shop, and book your hotel.

And with GroupSync, you get two ways to book, depending on your group’s size.

GroupSync Instant Booking

For smaller groups, you’ll be able to take advantage of Instant Booking—the fastest and easiest way to reserve your room block…even meeting space if needed.

If you’re looking to book 10-25 hotel rooms with a short booking window and want the convenience of online shopping, GroupSync’s got you covered. Best thing is, there’s no RFP process, you book immediately, and lock in your group rate.

GroupSync Smart RFP

And if your group event is on the larger size, GroupSync’s RFP process is a simpler way to book more than 25 guestrooms. Great thing is you’ll only create one RFP to send to all your short-listed hotels, and we made the overall booking timeframe shorter than what others can deliver.

Whether it’s your first time working with an RFP (Request for Proposal) or you’re a tried-and-true event planning professional, GroupSync Smart RFP simplifies the process.

GroupSync – perfect for anyone planning a group trip

There’s always an occasion to get a group together or to travel with friends and family. Consider the top everyday reasons to book a group, which one fits your need this year?

 

Jackson Hole, Wyoming

Event #1 – Friend Trip

Find yourself organizing a fun friend trip? Reconnecting with those you haven’t seen in a while? Whether your planning a bachelorette weekend, friend reunion, girls’ or guys’ weekend; you’ll have a ton of decisions to make.

GroupSync can make the hotel planning easier, starting with your destination city if suggestions are needed. Then, search hotels with the on-site amenities, nearby activities and points of interest to stay close to the action and minimize your transportation logistics.

Event #2 – DIY Wedding

Flowers, location, and gowns, oh my. Wedding planning can be fun and a little overwhelming, especially if you’re planning it all yourself.

Fortunately, you can simplify your guestrooms and venue planning with GroupSync. Search for the most relevant hotels by location, dates, amenities, and of course, your budget. There’s no need to wade through hotels that don’t meet your needs, GroupSync will score and rank your results based on what matters most to you.

You can even share your shortlisted hotels with your friends and family to get some help with your decision. Once you choose your hotel, you can use Instant Booking for smaller weddings between 10-25 guestrooms or use GroupSync Smart RFP for larger weddings.

Either way, ensure you understand the group attrition clause and tips to avoid penalties during your special time.

Event #3 – Team Sports Travel

Are you a coach or parent helping to make hotel arrangements for a sporting event? Away games and sports tournaments require family-friendly accommodations like on-site breakfast options and a swimming pool for keeping everyone entertained in their downtime.

You can discover what’s available within your destination with just a few clicks. GroupSync makes it easy to find the perfect hotel for your sporting event, even if you’re needing a heated pool in the middle of winter.

Event #4 – Family Reunion Time

Planning a small, medium, or large family reunion often requires travel and a need for hotel accommodations…no matter if it’s a local reunion or at some other destination.

You’ll also need to accommodate multiple age groups, interests, and different accessibility requirements. Keep everyone comfortable by inputting your criteria into GroupSync and find suitable accommodations in minutes.

Event #5 – The Group Amusement Park Trip

Planning to take a large family or group to an amusement park? You’ll probably need a room block to go with those matching colored t-shirts. GroupSync makes it easy to find your hotel based on proximity to the park, lowest group rates, and any other criteria your thrill enthusiasts will need.

With smaller groups (10-25 rooms), use GroupSync to find everything you need to make immediate reservations with Instant Booking. It’s the fastest and easiest way to book your group stay, even faster than that roller coaster you’re having second thoughts about.

There are a lot of real-life reasons when you’ll need to book group accommodations. GroupSync will make the booking process easier so you can focus on other aspects of your trip. If you want to simplify your group hotel reservations and get the best group rates for your event, give our online booking marketplace a try—sign up for free today.