Bringing Your Dream Destination Wedding to Life

by | May 22, 2024 | For Organizers

Recently Engaged? Dreaming of getting married on a white sandy beach? Surrounded by fragrant tropical flowers and lava rocks in Hawaii? Or, perhaps you dream of a quaint and rustic villa wedding on an Italian hillside? 

Planning a destination wedding doesn’t have to be stressful or time-consuming, especially when it comes to finding the ideal hotel. Choosing the right one not only elevates your wedding day but also crafts an unforgettable experience for your guests. It’s an opportunity to effortlessly reflect your personalities as a couple, creating a memorable experience that aligns perfectly with your vision and budget.

The ideal hotel for your wedding party and guests can come easier than imagined, that is, if you’re using the right type of resource.

What starts out as a thrilling exploration of available locales can quickly become overwhelming. The challenge for brides-to-be? Combing through thousands of hotel properties to understand their amenities, room rates, and availability is incredibly time consuming. Then staying organized and focused during the communication with each hotel during the back and forth volley of endless questions – well, it’s enough to make you want to elope! Coordinating rates and room blocks, logistics, and amenity options with multiple properties to find the right fit for you, your guests, and your overall wedding plan is a big endeavor for a non-professional wedding planner!

We’ve collected some of the best advice from top wedding event planners on how to select the best hotel property for your dream destination wedding.

Transforming Your Vision Into Reality

Imagine finding a property that feels just right—a setting so stunning, it rivals the beauty of your love story. Sounds romantic, right? The ideal hotel for your wedding party and guests can come easier than imagined, that is, if you’re using the right type of resource.

What Do the Experts Say?

Professional destination wedding planner, Maria Tripaldi has planned over 500 destination weddings in the Riviera Maya region and advises brides to consider there are big differences between off-site weddings and all-inclusive resort weddings. 

You’ll need a hotel near your venue for your family and guests if you’re having an off-site wedding, whereas resorts often have packages that include room blocks, photography packages, catering, etc. Resort properties often have an onsite wedding coordinator and suggest brides work with someone who will assist in creating a cohesive vision and experience if there are multiple venues and vendors involved. 

With either scenario, the home base for you and your traveling guests during the days of your wedding celebration is an important part of making those unforgettable memories. 

Your wedding represents more than just the union of two people; it’s a joyous celebration shared with your loved ones. Guest comfort and closeness is paramount. For example, you want your Great Aunt Ida to be with you on your special day, but she can’t climb stairs, so wheelchair access is important. Or, you may have guests traveling from all over the world and small, cozy conversation areas are important for catching up or meeting new friends. 

Picture your guests winding down in relaxed accommodations after dancing the night away, all thanks to your thoughtful planning. This is your chance to ensure everyone’s stay is not just comfortable, but memorable.

It’s All About Flexibility and Fun

Remember, this special time is yours to enjoy. Look for accommodations with amenities that offer the flexibility your big day and surrounding celebrations deserve. 

Are you planning on a bridesmaid’s tea or spa day? Or perhaps your guests and wedding party want to enjoy a round of golf. Once you’ve narrowed down your list of hotel contenders, Darryl Moore, founder of D’Concierge Weddings, recommends visiting the property at least once during the months leading up to your wedding, and if scheduling allows, a couple days before the big day as well. This can prepare you better for envisioning what kind of accommodations and amenities you and your guests will have.

Your Love Story Deserves a Dream Setting

Your destination wedding is not just a possibility; it’s a beautiful adventure waiting to unfold, made easier and more delightful than you could imagine. Properties found in GroupSync™ have hosted millions of weddings, and many more happy wedding guests. 

With thousands of decisions to make about your destination wedding, make finding and booking a hotel easier with the help of GroupSync. Create your FREE GroupSync account and start browsing the beautiful properties that could be the backdrop for your destination wedding!