Insider Tips: Discover the Top 10 Hottest US Cities for Group Travel & Ensure an Unforgettable Experience for Your Group

by | Jul 3, 2024 | For Organizers

So you’re organizing a group trip to an exciting destination? It’s fair to assume you want a destination where everyone is thrilled, and all details fall seamlessly into place. Whether you’re a seasoned event planner or simply planning a group trip for friends/family, selecting the right destination is crucial.

We understand the intricacies of group travel and we’re here to help you plan your group’s next adventure to one of the top 10 hottest US cities. Let’s explore some hot locations and insider tips to ensure your group travel plans are nothing short of spectacular.

From bustling cities to serene retreats, these locations offer something for every type of group event:


New York City: The City That Never Sleeps

Jackson Hole, Wyoming

New York City, NY

New York City offers a vibrant atmosphere with endless possibilities for events and activities. Want to order takeout at 1 AM? You got it! Here’s how you can ensure a smooth experience for attendees in NYC:

Make It Easy to Utilize Public Transportation: NYC’s extensive public transportation system makes it easy for attendees to navigate the city but those who aren’t accustomed to using this mode of travel may find it intimidating. By providing detailed transit maps and schedules, you can reduce confusion and ensure punctuality.
Plan Cultural Activities: NYC visitors, especially first-timers, want to experience the hype. By incorporating visits to iconic landmarks such as Central Park, Times Square, and world-renowned museums, you’ll give your group a taste of the city’s rich culture in addition to the amazing time they’ll have at your event.
Choose Central Locations: Select venues close to major attractions and dining options to minimize travel time and maximize convenience. Head over to the sign up page to create a free GroupSync™ account to check out centralized accommodations with competitive rates– many of which are available for Instant Booking.

New York City Quick Links
Major Airport: John F. Kennedy International Airport
Convention Center: Javits Center
Travel Guide: I ❤️ NY


Miami: The Beachside Paradise

Park City, Utah

Miami, FL

Miami’s stunning beaches and vibrant nightlife make it an ideal location for a relaxing yet productive retreat. Whether you’re looking for a fast-paced, party vibe, or your group wants to relax and keep it low-key, Miami has options for everyone. Your insider tips for Miami include:

Schedule Beach Activities: Who doesn’t enjoy the sun and the sand? Whatever takes you to Miami, be sure to plan group activities like beach volleyball or a sunset cruise to foster group bonding and relaxation.
Ensure Connectivity: Whether it’s for work, play or both, ensuring your group can connect to the outside world is a must. Choose locations with robust Wi-Fi connectivity and business amenities to allow attendees who need the option to balance work and leisure.
Provide a Packing List: One of the best ways to provide value to another person is to remove the burden of needing to think through the preparation for something they need to do. In this case, you can help attendees prepare, especially for the beach setting, by providing a packing list that not only gives them an easy checklist but also ensures they don’t forget location-specific essentials like sunscreen and swimwear.

Miami Quick Links
Major Airport: Miami International Airport
Convention Center: Miami Beach Convention Center
Travel Guide: Greater Miami Convention & Visitors Bureau


Nashville: Music City

Palisades Tahoe, California

Nashville, TN

Nashville’s rich music heritage and Southern hospitality make it an engaging destination for any group:

Plan Musical Events: From the Grand Ole Opry to local honky-tonks, be sure to include options to check out the many authentic musical experiences Nashville has to offer.
Explore Historical Sites: Not only has Nashville become home to many famous personalities, but it’s also the Capital City of Tennessee. That means there’s something for every group, from historic locations like the Country Music Hall of Fame and the Parthenon to Broadway and Music Row, your group is sure to have a good time.
Provide Culinary Experiences: Offer attendees an opportunity to put some South in their mouth at one of Nashville’s renowned local eateries. If your group is in the mood for a variety of options, the Assembly Food Hall has options for every eater!

Nashville Quick Links
Major Airport: Nashville International Airport
Convention Center: Music City Center
Travel Guide: Visit Music City


Denver: The Mile-High City

Coeur d’Alene, Idaho

Denver, CO

Denver’s breathtaking mountain views and outdoor activities offer a refreshing change of pace, especially for corporate events. Here’s how you can make the most of a Denver retreat:

Plan for Weather Variations: Along with those beautiful mountain views, you’re guaranteed to get some afternoon showers. By suggesting appropriate attire such as a packable rain-jacket, and providing information on both indoor and outdoor activity options, you’re sure to give your group enjoyable options that also account for inevitably changing weather.
Offer Wellness Activities: That pure mountain air often awakens a sense of self-care. Coordinate with venues to provide wellness activities such as yoga sessions or spa treatments for relaxation and rejuvenation. Click here to sign up for a free GroupSync account and evaluate accommodations in Denver.
Incorporate Team-Building Exercises: There’s nothing like group bonding over a shared fear of heights. When you leverage the natural surroundings in Denver, you can give your group the experiences of hikes, ropes courses, or other outdoor activities that are sure to help them connect in new, meaningful ways.

Fun Fact: If your group likes to golf, set up a tee time, or plan an outing to the driving range – due to Denver’s elevation, golf balls travel up to 10% farther!

Denver Quick Links
Major Airport: Denver International Airport
Convention Center: Colorado Convention Center
Travel Guide: Visit Denver


Las Vegas: The Entertainment Capital

Palisades Tahoe, California

Las Vegas, NV

Whether you’re planning a trip for work or play (or a little bit of both), Las Vegas is perfect for a lively and dynamic event with its world-class entertainment and convention facilities:

Leverage Unique Venues: Have you ever wanted your waitress to heckle you for not finishing your meal? No? Neither have we, but if your group is into that sort of thing, or looking for other unique experiences, Las Vegas is the place! From Fremont Street to the Strip, you have almost endless options for themed hotels and event spaces with stunning views.
Plan Group Outings: Include outings to famous shows or attractions like the Bellagio Fountains or a Cirque du Soleil performance. If your group is more into history, the Neon Museum, which is where historic Vegas signs go to retire, is an amazing experience to provide.
Ensure Convenient Transportation: Arrange shuttles or transportation for easy movement between venues and activities. Not only will this keep your group on track with their itinerary, but will also ensure they can fully enjoy all that Las Vegas has to offer without worrying about safe transport.

Las Vegas Quick Links
Major Airport: Harry Reid International Airport
Convention Center: Las Vegas Convention Center
Travel Guide: Visit Las Vegas


Chicago: The Windy City

Palisades Tahoe, California

Chicago, IL

Chicago offers a blend of business and leisure with its iconic skyline and rich cultural heritage:

Utilize Waterfront Venues: In addition to wind, Chicago also offers some unique opportunities to feature water in your group’s events. Take advantage of venues along Lake Michigan for beautiful views and refreshing atmospheres.
Plan Cultural Excursions: This city is full of iconic culture. Organize trips to places like the Art Institute of Chicago, Millennium Park, or a Cubs game at Wrigley Field. And remember, deep dish pizza is a must!
Optimize Logistics: No matter why your group is traveling, they will appreciate a frictionless experience. You can give them one by ensuring easy airport transfers and comprehensive city guides.

Chicago Quick Links
Major Airport: O’Hare International Airport
Convention Center: McCormick Place
Travel Guide: Visit Chicago


Orlando: The Theme Park Capital

Palisades Tahoe, California

Orlando, FL

Orlando is ideal for family-friendly events and conferences with its numerous attractions and convention centers. This city has something special for everyone:

Incorporate Theme Park Visits: It’s Orlando; so, of course we’re going to suggest that you plan group activities at renowned theme parks like Disney World or Universal Studios. When you give your group memorable experiences to associate with your event, you give yourself repeat attendees.
Choose Versatile Venues: This city is known for venues that offer both conference facilities and recreational amenities. Click here to search, shop and book the best Orlando venue for your group.
Provide Group-Friendly Dining Recommendations: Orlando is very group friendly which means most restaurants can accommodate a group, but if you want to give your group the best experience, narrow down the list with a few recommendations they’re sure to love. Here’s a great place to start preparing a list of restaurants for your group.

Orlando Quick Links
Major Airport: Orlando International Airport
Convention Center: Orange County Convention Center
Travel Guide: Visit Orlando


San Francisco: The Golden Gate City

Palisades Tahoe, California

San Francisco, CA

San Francisco’s iconic landmarks and tech-savvy environment make it a top choice for corporate events, but this city has plenty to offer for leisure travel as well:

Highlight Iconic Sites: From sights and sounds to tastes and smells, when you arrange visits to landmarks such as the Golden Gate Bridge, Alcatraz Island, Ghirardelli Chocolate Company and the Fisherman’s Wharf your group is sure to have an experience that appeals to all their senses.
Leverage Tech Venues: San Francisco boasts many venues equipped with advanced technology and connectivity which is something that you’ll want to take full advantage of–especially if you’re hosting a corporate event.
Encourage Exploration: Provide attendees with maps and guides to explore the city’s diverse neighborhoods. Be sure to remind your group that what goes up, including them if they head up one of San Francisco’s steep hills, must come down. You can also include tips on choosing the right shoes and which areas are best for walking, biking as well as where they can catch a streetcar.

San Francisco Quick Links
Major Airport: San Francisco International Airport
Convention Center: Moscone Center
Travel Guide: San Francisco Travel


Austin: The Live Music Capital

Palisades Tahoe, California

Austin, TX

Austin’s vibrant music scene and cultural diversity provide a unique backdrop for nearly any type of event:

Incorporate Local Music: As you can imagine, the home of SXSW (South by Southwest) offers amazing opportunities to check out a multitude of talented artists. Plan group outings to live music venues and be sure to include local musicians in your event entertainment as well.
Explore Outdoor Activities: Austin is known for its stunning natural beauty and great weather. Be sure to utilize the city’s parks and natural attractions for outdoor team-building activities. With an average of 300 days of sunshine each year, and an average temperature of 71 in November, your group can enjoy outdoor activities year-round!
Leverage Tech Infrastructure: This is another city where you have options when it comes to venues that cater to tech needs, reflecting Austin’s reputation as a tech hub. Click here to explore accommodations in Austin, Texas and beyond.

Austin Quick Links
Major Airport: Austin-Bergstrom International Airport
Convention Center: Austin Convention Center
Travel Guide: Visit Austin


Seattle: The Emerald City

Palisades Tahoe, California

Seattle, WA

From Mt. Rainier to the Space Needle, Seattle’s natural beauty and innovative spirit offer a refreshing setting for elegant events:

Utilize Waterfront Venues: Similar to Chicago but with a completely different feel, your group is sure to appreciate a venue along Seattle’s walkable waterfront for stunning views of the Puget Sound as well as access to ferries and cruises. Make sure your group is prepared for wet weather – Seattle sees an average of 156 rainy days per year.
Plan Tech Tours: Arrange visits to major tech companies or interactive experiences such as the Museum of Pop Culture.
Highlight Local Attractions: From man-made to natural attractions, be sure to provide your group with information on visiting places like Pike Place Market, and nearby opportunities to venture into the great outdoors, such as North Cascades National Park. Once they’re done seeing the sites, they’re sure to appreciate a thoughtful place to rest. Click here to search for accommodations in Seattle, Washington.

Seattle Quick Links
Major Airport: Seattle-Tacoma International Airport
Convention Center: Seattle Convention Center
Travel Guide: Visit Seattle

Choosing the perfect destination for group travel is both an art and a science. As a planner, you need the tools and support to make informed decisions and streamline the planning process. Whether you’re organizing a corporate retreat, a family reunion, or a large conference, these top 10 hot US cities and insider tips will help you create unforgettable experiences.

Ready to simplify your next group travel planning experience? Sign up for a free account on GroupSync today and discover how our platform can revolutionize the way you book hotel accommodations and event spaces for your group events. Visit GroupSync to get started!

Palisades Tahoe, California