Meeting Technology Trends: What’s New and What’s Next

by | Jun 19, 2024 | For Organizers

What new and innovative technologies are shaping the future of meetings? As a professional planner dedicated to wowing clients with cutting-edge options and deep knowledge, staying ahead of the curve in conference space technology trends is crucial to creating phenomenal experiences for your stakeholders and their guests.

Today, let’s explore 5 examples of what’s new and what’s next in the world of meeting tech, empowering you to continue impressing and exceeding expectations at every event.

Immersive Experiences with VR and AR

One of the most captivating trends sweeping through conference spaces is the integration of Virtual Reality (VR) and Augmented Reality (AR). Imagine offering your clients the ability to transport attendees into interactive virtual environments or overlay digital content onto the physical world.

From virtual product demonstrations to immersive training sessions, harnessing VR and AR technologies adds a whole new dimension of engagement and innovation to conferences.

SXSW (South by Southwest) has utilized VR to create immersive storytelling experiences, showcasing VR films and interactive installations that engage attendees in a captivating way. They’ve also offered virtual reality experiences, enabling remote participants to explore virtual recreations of the event venues and interact with the content as if they were physically present.

Smart Spaces and IoT Integration

The era of smart spaces is here, and it’s revolutionizing the way conferences are experienced. Integrating Internet of Things (IoT) devices and sensors into conference room and event space enables real-time data collection, personalized experiences, and seamless automation.

From smart lighting and temperature control to interactive displays and personalized attendee recommendations, IoT integration transforms traditional conference spaces into dynamic, responsive environments that cater to every need.

Google I/O integrates IoT to create smart meeting space, using sensors to monitor room occupancy and adjust environmental controls accordingly. Interactive displays and connected devices throughout the venue provide real-time updates and personalized content to attendees.

Sustainability and Green Technology

In today’s environmentally conscious landscape, sustainability is a top priority for many planners and stakeholders. Incorporating green technology solutions into conference spaces, such as energy-efficient lighting, eco-friendly materials, and waste reduction initiatives, not only demonstrates a commitment to sustainability but also enhances the overall attendee experience, creating a more environmentally conscious and responsible event environment.

For example, the Javits Center in New York City has implemented a range of sustainable practices, including a green roof that reduces energy consumption and rainwater runoff, extensive recycling programs, and energy-efficient LED lighting throughout the venue.

AI-Powered Personalization and Analytics

Harnessing the power of Artificial Intelligence (AI) for personalization and analytics is another game-changer in event space technology. AI-driven tools can analyze attendee data, preferences, and behaviors in real-time, allowing for personalized content recommendations, targeted networking suggestions, and data-driven insights to optimize future events.

For example, IBM’s Watson AI was used at the World of Watson conference to provide personalized agendas for attendees, suggest relevant sessions and exhibitors based on their interests, and facilitate connections with other attendees, elevating the conference experience and demonstrating a deep understanding of attendee needs.


Remote Collaboration Tools

With the reality of remote work and the convenience of the internet, it’s crucial to utilize collaboration tools that cater to both virtual and in-person experiences. While in-person meetings and events continue to enhance an attendee’s experience, not everyone can attend events in person. But through technology, attendees can join virtually and feel as if they are there with the rest of your team. This approach not only facilitates remote participation but also enhances engagement, networking, and content delivery for attendees.


Meeting and event technology is continually evolving and can have a positive impact on your meetings and events. Stay ahead of the curve and wow your stakeholders by exploring what’s new and next in the world of meeting and event space tech.

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